A vehicle can move from reconditioning to sales before the photo folder catches up. The listing then shows a car with an old wheel, a dirty seat or a missing piece of equipment that has since changed.
For US teams using Tekion, make the photo approval part of the handoff between departments.
Use the connected-workflow context accurately
Tekion describes its DMS as connecting dealership departments, including sales, service and back-office work. That supports a shared operational context. It does not prove which photo controls your account has or that Motuva is a Tekion partner.
This guide proposes a dealer-owned file and approval routine. Check the actual tools your team uses instead of assuming a particular inventory screen or native image capability.
Tie the photos to a readiness decision
Choose a named person to confirm when the vehicle’s visible condition is ready for photography. Give that person the stock reference and a short list of unfinished visible work.
If a bumper repair is still pending, either wait for the finished condition or track the photograph that must be replaced. Do not let a general “ready” message conceal a known change that affects the public gallery.
Keep one approved publication set
Save originals separately from processed exterior files. Keep the selected interiors, cargo views and condition details in the approved set. Sales should be able to find that set without selecting between several unofficial folders.
When a visible repair is completed, replace the affected view and note why. Review the remaining gallery as well: a wider angle may still show the old condition even after the close-up has been changed.
Make the next owner’s job concrete
The handoff should say which unit was checked, which image set is approved and which visible work remains. A stock number plus “photos done” gives less useful information than a named set and an explicit review.
If another team handles publication, ask it to verify the actual gallery after the normal update. A record being shared across departments does not by itself prove that every shopper-facing destination has refreshed.
Prepare presentation without losing evidence
Motuva Studio can prepare exterior studio images. Compare processed output with the originals, then upload the selected files through your established workflow. Interiors and condition close-ups remain separate dealer photographs.
Open the published listing and confirm that it represents the current car. This routine does not require a promised direct Motuva–Tekion integration, certify marketplace compliance or assign a sales lift to the image edit. It gives recon, photography and sales a specific approval to pass between them.